Thank you for visiting our website virtualaccountant.ch and for your interest in our company.
The protection of your personal data, such as date of birth, name, telephone number, address, etc., is an important concern for us.
The purpose of this privacy policy is to inform you about the processing of your personal data that we collect when you visit our website. Our data protection practices comply with the legal provisions of the Swiss Federal Act on Data Protection (FADP). The following data protection declaration serves to fulfill the information obligations arising from the FADP. These can be found, for example, in Art. 19 ff. DSG.
Holder
Data controllers within the meaning of Art. 5 let. j FADP are private persons or the federal body that decides on the purpose and means of processing.
With regard to our website, the owner is:
Virtual Accountant GmbH
Leimgrübelstrasse 25
8052 Zurich
Switzerland
E-Mail: info@virtualaccountant.ch
Tel.: +41782052200
Provision of the website and creation of log files
Each time our website is accessed, our system automatically collects data and information from the accessing device (e.g. computer, cell phone, tablet, etc.).
What personal data is collected and to what extent is it processed?
(1) Information about the browser type and version used;
(2) The operating system of the accessing device;
(3) Host name of the accessing computer;
(4) The IP address of the accessing device;
(5) Date and time of access;
(6) Websites and resources (images, files, other page content) that were accessed on our website;
(7) Websites from which the user's system came to our website (referrer tracking);
(8) Message as to whether the access was successful;
(9) Amount of data transferred
This data is stored in the log files of our system. This data is not stored together with the personal data of a specific user, so that individual site visitors cannot be identified.
Legal basis for the processing of personal data
Personal data is processed in accordance with the principle of lawfulness (Art. 6 para. 1 FADP) and the principle of good faith (Art. 6 para. 2 FADP and Art. 2 Swiss Civil Code).
Purpose of data processing
The temporary (automated) storage of the data is necessary for the course of a website visit in order to enable the website to be delivered. Personal data is also stored and processed to maintain the compatibility of our website for as many visitors as possible and to combat misuse and troubleshooting. For this purpose, it is necessary to log the technical data of the accessing computer in order to be able to react as early as possible to display errors, attacks on our IT systems and/or errors in the functionality of our website. We also use the data to optimize the website and to generally ensure the security of our IT systems.
Duration of storage
The aforementioned technical data is deleted as soon as it is no longer required to ensure the compatibility of the website for all visitors, but no later than 3 months after accessing our website.
Restriction, objection, correction and deletion options
You can request a correction or deletion of the data at any time. You can find out what rights you are entitled to and how to assert them at the bottom of this privacy policy.
Special functions of the website
Our website offers you various functions that collect, process and store personal data when you use them. Below we explain what happens to this data:
Application form
- What personal data is collected and to what extent is it processed?
- The data entered by you in the form fields of the application form and, if applicable, uploaded, will be processed to fulfill the purpose stated below.
- Legal basis for the processing of personal data
- Personal data is processed in accordance with the principle of lawfulness (Art. 6 para. 1 FADP) and the principle of good faith (Art. 6 para. 2 FADP and Art. 2 Swiss Civil Code).
- Purpose of data processing
- The purpose of data processing is to check and process the application documents you have uploaded via the form.
- Duration of storage
- The data will be deleted as soon as the application has been processed and there is no longer a legitimate interest in storing the application data. Your application documents will therefore be deleted after 6 months at the latest if no employment relationship is established.
- Necessity of providing personal data
- The information in the application form is required for sending and processing the application. If you do not fill in the mandatory fields or do not fill them in completely, your application cannot be sent or processed.
Contact form(s)
- What personal data is collected and to what extent is it processed?
- The data entered by you in our contact forms, which you have entered in the input mask of the contact form.
- Legal basis for the processing of personal data
- Personal data is processed in accordance with the principle of lawfulness (Art. 6 para. 1 FADP) and the principle of good faith (Art. 6 para. 2 FADP and Art. 2 Swiss Civil Code).
- Purpose of data processing
- We will only use the data collected via our contact form or via our contact forms to process the specific contact request received via the contact form. Please note that we may also send you e-mails to the address provided in order to fulfill your contact request. The purpose of this is so that you can receive confirmation from us that your request has been forwarded to us correctly. However, sending this confirmation e-mail is not obligatory for us and is for your information only.
- Duration of storage
- After your request has been processed, the data collected will be deleted immediately, provided there are no statutory retention periods.
- Restriction, objection, correction and deletion options
- You can request a correction or deletion of the data at any time. You can find out what rights you are entitled to and how to assert them at the bottom of this privacy policy.
- Necessity of providing personal data
- The use of the contact forms is voluntary. You are not obliged to contact us via the contact form, but can also use the other contact options provided on our website. If you wish to use our contact form, you must complete the fields marked as mandatory. If you do not complete the required information on the contact form, you will either not be able to send the request or we will not be able to process your request due to a lack of information.
Disclosure of information to third parties
Personal data is processed in accordance with the principle of lawfulness (Art. 6 para. 1 FADP) and the principle of good faith (Art. 6 para. 2 FADP and Art. 2 Swiss Civil Code).
The disclosure of data to third parties depends on the scope of the activities or offers of our website or our business model described below.
In principle, we only keep your data for as long as necessary and treat it confidentially. Exceptions to this are the transfer of personal data to debt collection service providers, to public bodies and authorities and to private individuals who are entitled to it on the basis of legal provisions, court decisions or official orders, as well as the transfer to authorities for the purpose of initiating legal proceedings or for criminal prosecution purposes if our legally protected rights are attacked.
Integration of external web services and processing of data outside the EU
We use active content from external providers, so-called web services, on our website. By accessing our website, these external providers may receive personal information about your visit to our website. Data may be processed outside of Switzerland. You can prevent this by installing an appropriate browser plugin or deactivating the execution of scripts in your browser. This may result in functional restrictions on websites that you visit.
We use the following external web services:
- CloudFlareWe use the CloudFlare service from Cloudflare, Inc, 101 Townsend St, 94107 San Francisco, United States, on our website: support@cloudflare.com, Website: https://www.cloudflare.com/de-de/. Your personal data will be transferred to so-called insecure third countries that do not guarantee adequate data protection through their legislation. Your data will only be passed on if suitable data protection is guaranteed. If such guarantees are not in place, your data may only be disclosed if you have given your consent, the disclosure is directly related to the conclusion or execution of a contract, or the disclosure is necessary to enforce claims before courts and authorities or to protect public interests.The legal basis for the transfer of personal data is our legitimate interest in processing, which lies in achieving the purpose described below.Cloudflare is a so-called content delivery network that provides security functions in addition to distributing the website across several servers. Cloudflare also acts as a reverse proxy for our website, and you can obtain certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/s/participant-search/participant-detail?id=a2zt0000000GnZKAA0 to access your data. The rights to which you are entitled with regard to processing can be found at the end of this privacy policy. Further information on the handling of the transferred data can be found in the provider's privacy policy at https://www.cloudflare.com/privacypolicy/.
- international treaties
- data protection clauses in a contract between the controller or processor and its contractual partner that have been communicated to the FDPIC in advance
- specific guarantees drawn up by the competent federal body and communicated to the FDPIC in advance
- standard data protection clauses that the FDPIC has previously approved, issued or recognized, or
- binding internal company data protection regulations that have been approved in advance by the FDPIC or by a data protection authority of a country that guarantees adequate protection
- Jsdelivr
- We use the Jsdelivr service of Prospect One Sp., Krolweska 65A, 30-081 Krakow, Poland, e-mail: hello@prospectone.io, website: https://prospectone.io/ on our website. According to the assessment of Swiss authorities, the processing takes place in safe third countries. You can find Switzerland's list of countries and further information at the following link: https://www.edoeb.admin.ch/edoeb/de/home/datenschutz/handel-und-wirtschaft/uebermittlung-ins-ausland.html.
- The legal basis for the transfer of personal data is our legitimate interest in processing, which lies in achieving the purpose described below.
- JSDelivr is a content delivery network that mirrors our content via various servers to ensure optimum accessibility worldwide.
- The rights to which you are entitled with regard to processing can be found at the end of this privacy policy.
- Further information on the handling of the transferred data can be found in the provider's privacy policy at https://www.jsdelivr.com/privacy-policy-jsdelivr-com.
- Legally ok legal text snippet and modules
- We use the Legally ok legal text snippet service and modules from Legally ok GmbH, Schochenmühlestrasse 6, 6340 Baar, Switzerland, e-mail: hello@legally-ok.com, website: https://www.legally-ok.com/ on our website. Processing takes place exclusively in Switzerland in accordance with the data protection legislation applicable there.
- The legal basis for the transmission and processing is Art. 31 para. 1 FADP. The use of the service helps us to comply with our legal obligations.
- With the help of the service, the contents of our legal texts are reloaded onto our website. The current legal texts are reloaded via the integration on our website. This integration may also be used to load additional technical modules with regard to the legal texts or legally required elements.
- The rights to which you are entitled with regard to processing can be found at the end of this privacy policy.
- Further information on the handling of the transferred data can be found in the provider's privacy policy at https://www.legally-ok.com/datenschutz/.
- SentryOn our website we use the Sentry service of Functional Software, Inc. dba Sentry, 45 Fremont Street, 8th Floor, , CA 94105 San Francisco, United States, E-Mail: compliance@sentry.io, Website: http://sentry.io/. Your personal data will be transferred to so-called insecure third countries that do not guarantee adequate data protection through their legislation. Your data will only be passed on if suitable data protection is guaranteed. If such guarantees are not in place, your data may only be disclosed if you have given your consent, if the disclosure is directly related to the conclusion or execution of a contract, or if the disclosure is necessary to enforce claims before courts and authorities or to protect public interests.The legal basis for the transfer of personal data is your consent in accordance with Art. 6 para. 6 FADP or Art. 31 para. 1 FADP, which you have given on our website, and the service collects stack traces and information from our site to identify and correct errors and crashes. Data about the website visitors concerned is also collected, and you can obtain certification under the EU-US Data Privacy Framework at https://www.dataprivacyframework.gov/s/participant-search/participant-detail?id=a2zt0000000YdenAAC retrieve. You can revoke the processing of your data at any time. You can find more information on revoking your consent either in the consent itself or at the end of this privacy policy. further information on the handling of the transferred data can be found in the provider's privacy policy at https://sentry.io/privacy/.
- international treaties
- data protection clauses in a contract between the controller or processor and its contractual partner that have been communicated to the FDPIC in advance
- specific guarantees drawn up by the competent federal body and communicated to the FDPIC in advance
- standard data protection clauses that the FDPIC has previously approved, issued or recognized, or
- binding internal company data protection regulations that have been approved in advance by the FDPIC or by a data protection authority of a country that guarantees adequate protection
- Wix.com / wixapps.net /wixstatic.com / Parastorage.com
- On our website we use the service Wix.com / wixapps.net /wixstatic.com / Parastorage.com of the company Wix.com Ltd, Nemal St. 40, 6350671 Tel Aviv, Israel, e-mail: support@wix.com, website: https://de.wix.com/. According to the Swiss authorities, the processing takes place in secure third countries. The list of countries in Switzerland and further information can be found at the following link: https://www.edoeb.admin.ch/edoeb/de/home/datenschutz/handel-und-wirtschaft/uebermittlung-ins-ausland.html.
- The legal basis for the transfer of personal data is our legitimate interest in processing, which lies in achieving the purpose described below.
- wix.com is the hoster of our website. We need the integration so that we can display our website to you.
- The rights to which you are entitled with regard to processing can be found at the end of this privacy policy.
- Further information on the handling of the transferred data can be found in the provider's privacy policy at https://de.wix.com/about/privacy.
Information on the use of cookies
Scope of the processing of personal data
We integrate and use cookies on various pages to enable certain functions of our website and to integrate external web services. Cookies are small text files that your browser can store on your access device. These text files contain a characteristic string of characters that uniquely identifies the browser when you return to our website. The process of saving a cookie file is also referred to as "setting a cookie". Cookies can be set both by the website itself and by external web services.
Legal basis for the processing of personal data
Relevant are Art. 6 ff. DSG (principles).
The relevant legal basis can be found in the cookie table listed later in this section.
In general, in the case of cookies that are collected on the basis of a legitimate interest, our legitimate interest is to ensure the functionality of our website and the services integrated into it (technically necessary cookies). In addition, the cookies may increase their user-friendliness and enable a more personalized approach. In this case, we have weighed up your interests against our interests.
With the help of cookie technology, we can only identify, analyze and track individual website visitors if the website visitor has consented to the use of cookies in accordance with Art. 6. para. 6 DSG.
Purpose of data processing
The cookies are set by our website or the external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose stated with your consent. Cookie technology also enables us to recognize individual visitors by means of pseudonyms, e.g. individual or random IDs, so that we can offer more individual services. Details are listed in the table below.
Duration of storage
The cookies listed below are stored in your browser until they are deleted or, in the case of a session cookie, until the session has expired. Details are provided in the following list:
1. loadbalancer.visitor-analytics.io
- Domain: Website operator
- Purpose: This cookie assigns an ID to the website visitor and collects statistical data on website visits. It is used to individualize the advertising that is displayed to the user.
- Legal basis: Consent
- Storage duration: Session
- Category: Marketing
2. XSRF-TOKEN
- Domain: www.virtualaccountant.ch
- Purpose: Protects forms and form data from unauthorized access by third parties, in particular against cross-site request forgery. The cookie identifies each request from the client to ensure that it comes from the client.
- Legal basis: Legitimate interest
- Storage duration: Session
- Category: Security
3. bSession
- Domain: www.virtualaccountant.ch / Wix.com / wixapps.net / wixstatic.com / Parastorage.com
- Purpose: Used to measure system effectiveness.
- Legal basis: Consent
- Storage time: approx. 30 minutes
- Category: Analytics
4. fedops.logger.defaultOverrides
- Domain: www.virtualaccountant.ch
- Purpose: Registers statistical data about the behavior of visitors to the website for internal analysis.
- Legal basis: Consent
- Storage time: approx. 60 seconds
- Category: Analytics
5. hs
- Domain: www.virtualaccountant.ch / Hubspot (HubSpot, Inc., 25 First Street, 2141 Cambridge, United States)
- Purpose: This cookie assigns an ID to the site visitor and determines statistical data for the individualization of advertising.
- Legal basis: Consent
- Storage duration: Session
- Category: Marketing
6. ssr-caching
- Domain: www.virtualaccountant.ch
- Purpose: Ensures that the load distribution on the server can be carried out better.
- Legal basis: Legitimate interest
- Storage duration: Session
- Category: Configuration
7. vSession
- Domain: www.virtualaccountant.ch
- Purpose: Identifies visitors under an ID and tracks a visitor's sessions on the website.
- Legal basis: Consent
- Storage period: approx. 2 years
- Category: Analytics
Possibility of objection, revocation of consent and deletion
You can set your browser according to your wishes so that the setting of cookies is generally prevented. You can then decide on a case-by-case basis whether to accept cookies or to accept cookies in general. Cookies can be used for various purposes, e.g. to recognize that your access device is already connected to our website (permanent cookies) or to save recently viewed offers (session cookies). If you have expressly given us permission to process your personal data, you can revoke this consent at any time. Please note that this does not affect the lawfulness of the processing carried out on the basis of your consent until you withdraw it.
Data security and data protection, communication by e-mail
Your personal data is protected by technical and organizational measures during collection, storage and processing in such a way that it is not accessible to third parties. In the case of unencrypted communication by e-mail, we cannot guarantee complete data security on the transmission path to our IT systems, so we recommend encrypted communication or the postal service for information requiring a high level of confidentiality.
Duration of data storage and rights of the data subject
Duration of storage
We only store the personal data to the extent and for as long as this is necessary to fulfill the purposes for which the personal data was collected, we have a legitimate overriding interest in storing it or are legally obliged to do so.
Right to information
You have the right to request confirmation as to whether we are processing your personal data. If this is the case, you have a right to information about the information specified in 25 et seq. FADP, provided that the information cannot be refused, restricted or postponed by the data controller (see Art. 26 et seq. FADP). We will also be happy to provide you with a copy of the data.
Right of rectification
In accordance with Art. 32 para. 1 FADP, you have the right to demand that incorrect personal data (e.g. address, name, etc.) be corrected, provided that there is no legal obligation to do so. You can also request the completion of the data stored by us at any time. A corresponding adjustment will be made immediately.
Right to erasure
You have the right to request that we delete the personal data we have collected about you if
- the data is either no longer required;
- the legal basis for processing has ceased to exist without substitution due to the withdrawal of your consent;
- there are no longer legitimate reasons for processing;
- your data is processed unlawfully;
- a legal obligation requires this.
The right does not exist if
- the processing is necessary for the exercise of the right to freedom of expression and information;
- your data has been collected on the basis of a legal obligation;
- the processing is necessary for reasons of public interest;
- the data is required for the establishment, exercise or defense of legal claims.
Right of revocation
If you have given us your express consent to process your personal data (Art. 6 para. 6 FADP and Art. 31 para. 1 FADP), you can withdraw this consent at any time. Please note that this does not affect the lawfulness of the processing carried out on the basis of the consent until revocation. Data for which we are legally obliged to retain will be deleted after the deadline has expired.
How do you exercise your rights?
You can exercise your rights at any time by contacting us using the contact details below:
Virtual Accountant GmbH
Leimgrübelstrasse 25
8052 Zurich
Switzerland
E-Mail: info@virtualaccountant.ch
Tel.: +41782052200
Right to data portability
We will provide you with the following data on request:
- Data collected on the basis of consent (Art. 31 para. 1 FADP);
- Data that we have received from you under existing contracts (Art. 31 para. 2 let. a FADP);
- Data that has been processed as part of an automated procedure.
We will transfer the personal data directly to a controller of your choice, insofar as this is technically feasible. Please note that we are not permitted to transfer data that interferes with the overriding interests of third parties in accordance with Art. 26 para. 1 let. b FADP, or only to a limited extent.
Notifications to the FDPIC and the right to lodge a complaint
Pursuant to Art. 49 FADP, data subjects may file a complaint with the supervisory authority if there are sufficient indications that data processing may violate data protection regulations. The supervisory authority for data protection in Switzerland is the Federal Data Protection and Information Commissioner (FDPIC).
Further information can be found in the FDPIC's contact form: www.edoeb.admin.ch
If you suspect that your data is being processed unlawfully on our website, you can bring about a judicial clarification of the issue in accordance with Art. 32 FADP. As a rule, an action under Art. 28 ff. ZGB should be sought. If you are affected by the processing of data by federal bodies, the procedure is governed by Art. 41 FADP. In this case, you can also contact the FDPIC (see the contact form above).
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